Sample report

The whole report, before you spend anything

This is what lands in your inbox minutes after the last referee replies: every result, the evidence behind it, what each referee said, and a timestamped trail of everything we did — on a real candidate of yours, in the same layout as this one.

Example only. Aleksandra Nowak, her referees and their employers are invented for this page. The layout, the wording and the checks are exactly what a real report contains.

Reference verification report
Aleksandra Nowak · Care Assistant
REF PH-2026-0147
RAISED 28 Jul 2026 · 09:14
ISSUED 30 Jul 2026 · 19:47
Summary
referees nominated
2 of a possible 3
replied
2 of 2
checks run
12 of 12
results needing a read
2 — both on Peter Rowe
last reply to report
6 minutes
Julia Hartley
All six checks match the employer given. Nothing outstanding.
Peter Rowe
Reply came from a free webmail address, not a company address. Employment dates differ from the candidate’s by three months. Evidence below.
Results — the six checks on each referee
Julia Hartley
Registered Manager, Meadowbrook Care Ltd
Referee email
Match
Public profile
Found
Employer record
Active
Employment dates
Consistent
Email authenticity
Pass
Response
Replied
Peter Rowe
Owner, Rowe Domiciliary Care Ltd
Referee email
Free webmail
Public profile
None found
Employer record
Active
Employment dates
Differs
Email authenticity
Pass
Response
Replied
Evidence — Julia Hartley
reply from
j.hartley@meadowbrookcare.co.uk
domain
meadowbrookcare.co.uk · registered 19 years ago
Companies House
MEADOWBROOK CARE LTD · 05512930 · active
officer record
J Hartley listed as a director
dates (candidate)
Mar 2023 – Jun 2026
dates (referee)
Mar 2023 – Jun 2026
Evidence — Peter Rowe
reply from
peter.rowe1962@gmail.com
domain
gmail.com · a free webmail address, not a company address
Companies House
ROWE DOMICILIARY CARE LTD · 09912847 · active
officer record
P Rowe listed as a director
dates (candidate)
Jun 2021 – Dec 2022
dates (referee)
Sep 2021 – Dec 2022
What we could not confirm
Rowe reply address
Not confirmed as belonging to Rowe Domiciliary Care Ltd. The company is active and he is listed as a director; the address he replied from is a free webmail account.
Rowe employment dates
Not resolved. Candidate gave Jun 2021, referee gave Sep 2021. Both are shown. We do not choose between them.
Rowe public profile
None found. Common on its own, and carries no weight alone.
What the referees said

Each referee’s own words and own opinion, recorded as given. We verify who answered. We do not verify or grade the answer.

Julia Hartley reports:
Job title held
Care Assistant, then Senior Care Assistant from Jan 2025.
Reason for leaving
Moved out of the area. Left on good terms.
Would you employ this person again
Yes.
Anything else the employer should know
Reliable on nights and good with families. Was working towards her Level 3 when she left.
Peter Rowe reports:
Job title held
Care Assistant.
Reason for leaving
End of a fixed-term arrangement.
Would you employ this person again
Yes.
Anything else the employer should know
No comment given.
Activity trail

Every action, timestamped, in order. This is the part you file.

  1. 28 Jul 2026 · 09:14Check raised by Susan Bennett.
  2. 28 Jul 2026 · 09:14Consent request emailed to Aleksandra Nowak.
  3. 28 Jul 2026 · 11:02Consent given by Aleksandra Nowak. Two referees nominated.
  4. 28 Jul 2026 · 11:03Request sent to Julia Hartley.
  5. 28 Jul 2026 · 11:03Request sent to Peter Rowe.
  6. 29 Jul 2026 · 08:30Reminder sent to Peter Rowe.
  7. 29 Jul 2026 · 14:22Reply received from Julia Hartley.
  8. 30 Jul 2026 · 19:41Reply received from Peter Rowe — last referee outstanding.
  9. 30 Jul 2026 · 19:44Checks completed on both referees.
  10. 30 Jul 2026 · 19:47Report issued to Susan Bennett.

6 minutes from the last reply to this report. The six checks are automated, so the only wait in a check is the referee.

Technical detail

An appendix of raw records — mail records, domain registration dates, message headers, Companies House filings — is retained for a dispute or an IT review. It is not needed to read this report.

PreHire reports verification evidence. Hiring decisions, and any judgement drawn from this evidence, rest with the employer.

Every report is also issued as a PDF, laid out the same way, ready to go on the recruitment file.

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PreHire reports verification evidence. Hiring decisions rest with the employer.